Denied claims and AR backlogs make billing coordinators feel like they’re always behind. Cash flow slows, payroll gets tense, and one missing session note can throw the whole cycle off.
That’s why practices search for the best ABA billing software: fewer denials, faster reimbursements, and less time chasing errors. This guide compares five options clinics are considering in 2025.
What Makes Billing Software the “Best” in ABA?
It’s not enough to push claims out the door. Your ABA billing software needs to:
- Submit clean claims and reduce denials.
- Shorten billing cycles (first-pass acceptance, DSO, lag time).
- Connect to scheduling, session notes, and credentialing.
- Keep records audit-ready without extra cleanup.
- Lighten the workload for billing teams, and not add more manual steps.
1. Motivity
Motivity brings billing, scheduling, credentialing, and data collection into a single connected system. It appeals to practices that want billing to flow from the same data their teams are already recording in sessions and schedules, rather than managing those workflows separately.
Motivity billing features and strengths
- Billing accuracy is driven by clean, standardized data captured at the session level, so claims reflect what actually happened in session.
- Scheduling is tied directly to authorizations, preventing missed units or services that lead to denials.
- Credentialing is built in, helping teams avoid claims being rejected due to expired provider licenses.
- Connected dashboards give directors and billing teams audit-ready visibility across clinical, scheduling, and financial data.
Motivity limitations
- Billing component is purpose-built for ABA, so it won’t serve multi-specialty clinics.
- Switching from billing-only tools to an all-in-one takes some adjustment, though Motivity’s onboarding and resources keep the learning curve short.
Motivity is best for
ABA practices that want an all-in-one system where billing connects directly with scheduling, credentialing, and session data, so everything flows from the same place.
Why practices are managing billing through Motivity
Motivity closes the gap between clinical work and billing. Directors and billing coordinators consistently report fewer denials, faster reimbursements, and reclaimed staff time. At ABC for Autism, leadership estimates Motivity saves more than 5,000 staff hours a year, much of it from eliminating billing rework.
2. TherapyPMS
TherapyPMS combines billing with scheduling, documentation, and even telehealth, which makes it a common choice for multi-provider clinics that want many functions in one place.
TherapyPMS billing features and strengths
- Automates billing workflows with code validation and authorization tracking.
- Includes scheduling, notes, and telehealth.
- Reporting dashboards allow leaders to monitor financial health and billing trends.
TherapyPMS Limitations
- Its clinical documentation and data workflows aren’t as deeply specialized as platforms built for nuanced ABA delivery.
- No explicit credentialing module. Expiration tracking still needs external management.
TherapyPMS is best for
Multi-provider clinics looking for an affordable practice management tool with solid billing automation, but okay with tracking credentials outside the system.
3. AlohaABA
AlohaABA emphasizes simplicity in billing and scheduling. Its claim submission, AR dashboards, and error-checking tools make it attractive to clinics that want a user-friendly way to handle billing cycles.
AlohaABA billing features and strengths
- Claim submission, payment posting, and AR tracking in one platform.
- Pre-submission error checks and billing widgets to catch issues early.
- Exportable billing and AR performance reports.
- Eligibility verification to confirm coverage before claims.
AlohaABA limitations
- Data collection supported through Welina (in beta, not fully developed).
- No credentialing module to track licenses and expirations.
- Clinics may need supplemental tools for more specialized ABA workflows.
AlohaABA is best for
Clinics that want improved billing and scheduling, but plan to supplement with separate data collection or credentialing tools.
4. VGPM from VG Soft
VG Soft’s VGPM platform focuses heavily on billing, with tools to automate claim submission, payment posting, and reconciliation. The system also includes scheduling and note-taking features, which makes it appealing to smaller practices that want a straightforward way to manage core operations.
VGPM billing features and strengths
- Automated billing workflows that reduce manual claim entry.
- Tools for tracking authorizations and payments within the billing cycle.
- Simple setup and pricing structure that works well for small to mid-sized clinics.
VGPM limitations
- While it covers billing and scheduling well, its clinical data collection features aren’t as deep as ABA-specific platforms.
- No built-in credentialing, leaving staff to manage expirations in separate systems.
VGPM is best for
Smaller practices that mainly need a billing engine and already rely on separate systems for clinical data and credentialing.
5. AccuPoint (now part of Ensora Health)
AccuPoint has been in the ABA market for years and is now part of Ensora Health’s broader product suite. It’s often chosen by clinics that value a familiar name and a platform with established billing and EMR features.
AccuPoint billing features and strengths
- Integrated electronic medical records, medical billing, payroll, and scheduling.
- Flexible workflows, including fractional-hour billing, multiple-claim processing, and payroll tied to services rendered.
- Mobile access for ABA data collection, scheduling, and billing from handheld devices.
AccuPoint limitations
- Its core system feels like ported components rather than purpose-designed ABA workflows.
- Credentialing (tracking provider licenses and expirations) is not a built-in feature, it must be managed separately.
- The interface and feature breadth may feel overwhelming for smaller practices or those seeking straightforward billing-first solutions.
AccuPoint is best for
Clinics already in the Ensora Health ecosystem that want a billing engine with a long track record and don’t mind using multiple products to cover all needs.
ABA Billing Software: Side-by-Side Comparison
Billing Alone Isn’t Enough If You Want Great ABA Software
The reality billing coordinators know all too well is that not all claim errors start in the billing office. They start with missing session notes, expired credentials, or authorizations that no one flagged in time. A billing-only platform can’t solve those issues because it just tells you about them when the claim is already at risk.
That’s why more ABA practices are moving toward connected systems like Motivity. Because billing accuracy comes from upstream consistency.
When data are standardized at the point of care, when scheduling is tied to authorizations, and when credentialing is part of the same system, claims flow cleanly through the cycle.
With Motivity:
- Session data are captured in real time and standardized. This way, billing teams know the information feeding claims is reliable and denials get reduced.
- While templates and workflows can be customized by BCBA®s based on their learner's needs, they still keep data structured, causing less rework for billing staff.
- Expert support team trained in ABA helps billing teams prevent recurring errors and prep for audits with confidence.
Why Practices Are Choosing Motivity
Practices that switch to Motivity to manage billing alongside scheduling, clinical data collection and credentialing, consistently report:
- Fewer denials and faster reimbursements.
- Staff hours reclaimed from fixing errors.
- Confidence when audits come around.
When directors and billing coordinators don’t have to fight their systems, they can finally get back to the real job: keeping the practice financially steady and care moving forward.
Ready to see what a connected billing system looks like? Book a demo with Motivity and learn how billing, data collection, scheduling, and credentialing can finally work together.