Choosing the right practice management software is one of the most important decisions an ABA organization can make. The right platform can improve clinical fidelity, streamline operations, and ensure billing and compliance workflows are executed accurately and efficiently.
In contrast, relying on manual processes or juggling multiple disconnected tools can lead to missed appointments, billing errors, and compliance gaps that impact both your bottom line and the quality of care you deliver.
With so many options on the market in 2025, each offering a unique mix of features and functionality, it’s essential to evaluate solutions based on what matters most to your organization: reliability, clinical integration, ease of use, and long-term scalability.
This article provides a comparative overview of several leading ABA practice management systems, based on publicly available information, platform documentation, and hands-on industry experience.
While each platform has its strengths, we've outlined key features, benefits, and ideal use cases to help you make an informed decision for your practice.
1. Motivity
Motivity combines practice management and clinical data collection in a unified platform designed to support both operational efficiency and high standards of care. With research-backed clinical tools, and practice management tools built on precision, it offers a modern solution for ABA organizations seeking an all-in-one system.
Key Benefits of This Platform:
- Payor requirements set at the contract level power every workflow downstream- so scheduling and billing are always accurate and audit-ready
- Tracks staff credentialing and payor enrollment, with automated workflows and alerts to ensure ongoing compliance
- Smart scheduling matches clients with eligible providers based on credentials, authorizations, and real-time availability
- Real-time dashboards provide instant visibility into authorization utilization, team capacity, and revenue across locations
- Offers integrations with payroll, clearinghouses, payment processors, and HRIS for end-to-end operational support
- Practice management integrates seamlessly with research-backed, robust clinical tools empowering BCBAs to operate with best practices and RBTs to work with high fidelity, all driving enhanced learner outcomes.
Best For:
ABA practices seeking a modern, glitch-free platform that combines clinical and administrative functionality—perfect for teams that value both operational precision and gold-standard clinical tools.
2. Theralytics
Theralytics is an all-in-one software platform designed to streamline the operations of ABA practices, from scheduling and billing to data collection and reporting. It offers flexible features aimed at enhancing both clinical and administrative workflows.
Here are some key benefits of this software:
- Comprehensive scheduling workflows with customizable permissions
- Flexible billing options for daily, weekly, monthly, or post-appointment processing
- Efficient documentation management system for session notes, electronic signatures, and accurate record-keeping
- Mobile application for on-the-go access to schedules, session documentation, and client information
- Customer service is quick, friendly, and supportive
Best For:
Mid-sized ABA practices seeking a comprehensive, flexible platform that integrates scheduling, billing, data collection, and reporting with mobile access for on-the-go operations.
3. AlohaABA
AlohaABA offers a cloud-based practice management system built to streamline the day-to-day operations of ABA therapy practices. It emphasizes ease of use and automation across billing, scheduling, and payroll.
Take a look at the benefits this platform offers:
- Cloud-based platform with HIPAA-compliant infrastructure
- Streamlined scheduling, billing, and payroll tools
- Authorization management to simplify operations
- User-friendly interface designed to reduce admin burden
- Integrates with Motivity and Hi Rasmus for data collection
Best For:
Small to mid-sized ABA practices looking for an integrated solution to manage administrative tasks efficiently.
4. Raven Health
Raven Health focuses on streamlining the data collection process for ABA clinicians, offering tools designed to simplify therapy sessions. Its platform prioritizes clinician usability and clean workflows.
Here’s what you can expect from this software:
- Automated, integrated billing
- Customizable scheduling options with automated reminders
- Real-time claim tracking
- Mobile-friendly platform designed to support in-the-moment clinical work
Best For:
New and growing ABA providers who value straightforward practice management tools to support their clinical services.
5. CentralReach
CentralReach is a widely adopted platform in the ABA space, offering enterprise-level tools for both clinical and administrative management. With AI-powered features and extensive capabilities, it supports large organizations with complex needs.
Here are a few reasons this software could support your practice:
- AI-powered platform for ABA and multidisciplinary therapy providers
- Full suite of practice management tools, including scheduling and RCM
- Integrated data collection and clinical documentation
- Staff training and development features included
Best For:
Large practices seeking a comprehensive solution to manage diverse therapy services and administrative operations.
6. Ensora Health (formerly Therapy Brands)
Ensora Health provides a unified solution for behavioral health providers, including a suite tailored specifically to ABA. With tools spanning billing, telehealth, and documentation, it aims to simplify the business side of clinical care.
The top features you’ll appreciate in this platform:
- Unified platform for ABA and other behavioral health services
- Includes data collection, billing, telehealth, and documentation tools
- Simplifies scheduling, billing, and documentation, reducing administrative headaches
- Designed to support integrated, multidisciplinary care delivery
Best For:
Organizations offering a range of behavioral health services, including ABA, seeking an integrated platform to manage multiple aspects of care delivery.
7. Passage Health
Passage Health delivers a clean, modern interface with tools to streamline scheduling, billing, and documentation. Though newer to the market, it positions itself as a flexible solution for growing ABA practices.
Key Benefits of This Platform:
- Efficient scheduling workflows
- Integrated claim submission and payment tracking
- HIPAA compliant document management
- Seamless reporting and analytics
- Intuitive data collection via web and mobile app
Best For:
ABA practices looking for a modern solution to optimize their administrative processes and support clinical services.
Conclusion
In 2025, ABA practices have more technology options than ever. But with choice comes the challenge of selecting a platform that truly supports your clinical and operational goals.
Each of the systems highlighted in this article offers a unique combination of features, and the right fit will depend on your organization's size, workflow complexity, and priorities.
As you evaluate solutions, consider not just the features available today, but how each platform will grow with you. Take your time, research your options, schedule demos, and ask questions. The right system isn’t just a tool—it’s the foundation for long-term success.
Please note: this article does not contain behavior analytic content.